Volunteer Opportunities

Volunteers Needed to Help with the 2011 ALUMNI EXHIBITION

To help make the 2011 Alumni Exhibition a big success – we need your help! Below are a list of possible jobs that we need assistance with. Please look it over and see where you might be able to pitch in!!!

HOW TO VOLUNTEER:

Please send an email to alumninyss@gmail.com

A.  In the SUBJECT LINE WRITE: Volunteer

B.  In the body of the email let us know what you can do, the dates you are avilable and how best to reach you

THANKS!!!

 

1. Administrative – Now and throughout show

Working mostly with Excel and Word Documents

·         Organize some spreadsheets and create lists of participants, sales info sheets, etc. – ongoing/as needed

·         Create labels for the show (BY Nov1)

·         Create exhibition show and price list (BY Nov. 1)

·         Draft correspondence (letters/emails) to participants – ongoing/as needed

 

2. Publicity – Now through show opening Nov. 17

·         Write press releases

·         Create a list of publications to submit press releases

·         Contact publications to try and get press, reviews, etc.

·         Create an announcement email for the show (BY NOV 1)

·         Design an electronic invitation for the school to send out (BY NOV 1)

 

3. Art work arrival – NOV. 12

·         Check in art work and take notes on the condition of its arrival, any damages

·         Unpackaged work -  Save and tag packaging with the artist name and the piece,(photograph the piece) for return art work, note any specific instructions. 

·         Loading the artwork into the gallery and keep the documents in order to correspondence to the artwork

 

4.  Installation of art work NOV. 13-15

We will have one hired person to assist us, but need a small crew to help:

·         Hang art work

·         Spackle and paint the walls  (material list of do and don't haves, hardware and paint)

·         Correlate the labels to the artwork

 

 

5. OPENING RECEPTION – NOV. 17 – all day

Food-Kitchen

·         General help from prepping to arranging serving platters, ( to be determined by the Chef)

Reception

·         set up tables, cover with table clothes, place any paper work on the right tables.

·         set up wine stations and food stations May have to help make serving platters

·         meet and greet help, someone to be familiar with all the artwork and their location, help guest to find a price list, 

·         assist clients to purchase a work of art, i.e. give clear and efficient information on how the school goes about selling a work of art,  gather sufficient and  coherent information on buyers behalf and their interest, such as contact information, which piece, method of payment

·         Clean-up after!

 

6. strike show – January 14 & 15, 2012

·         Sort out which artwork has been sold, which has not

·         Pack artwork to be delivered (sold and unsold)

·         Keep track of which sold art work will be picked up, have the person picking up the artwork  sign a spreadsheet stating they have picked up the art work.

·         Spackle and paint walls

Alumni /